Planning refers to dated and undated diaries, drawn by week and hour. It is a handy tool for planning and performing a large number of tasks, which helps to use working time more efficiently.
How to use the diary
Follow these simple rules:
Constant contact with planning. In the morning, it is mandatory to review the plan for the day, during the day in the course of the activities - putting marks or deleting them from the list, setting new tasks and distributing them by appropriate dates.
Detail of planning. Try to enter everything into the diary, even minor actions for the day - detailed timing will discipline, in addition, it allows you to identify a gap in imperfect time management and fix it.
Summarizing. At the end of each working day, an analysis of the reasons for the failure to complete the task is required. Depending on the results, various actions may be required - breaking a large task into several parts, removing an issue from the agenda, or postponing the deadline to another date.
Tips from professional psychologists will tell you how to use the diary most effectively:
If possible, plan important things for the first half of the day - it was at this time of day that the most active human brain activity was recorded.
Try to do the "unpleasant" tasks first, so that you can get rid of the feeling of doom as soon as possible and rid your thoughts of unnecessary burdens.
How and what you can write in a planning planner
The list of what you can write in the diary is unlimited. However, for individuals of various professional, age and social groups, it will differ significantly, both in length and in content.
In the business diary, in addition to setting tasks , any information is entered that could contribute to the organization of working time:
Table of contents
Contacts of colleagues, clients, partners
List of responsible officials to whom you can delegate the performance of a particular task
A list with the addresses of the regional offices of your branch network and their heads, etc.
Break your plans down into macro and micro - at the end of the diary, sketch out a rough plan for the year (month, week).
On each dated page, write a list of things to do for that day. Keep records as follows:
Divide the page into two sections, titled "Tough Tasks" and "Flexible Tasks," and sort the cases by time .
For example, on the left, indicate the mandatory goals that must be completed on time (for example, a call to the client at 15.00), on the right those that do not have a specific time reference (for example, preparing a commercial offer - during the day).
The rigidity of planning when the task is tied to a specific time increases motivation, but it can cause stress and irritability - especially if the schedule is constantly disrupted for one reason or another.
Therefore, flexible planning is more advantageous , when a person is morally and psychologically ready in advance for any development of events (execution, postponement, reformatting of the setting or cancellation of the task), works according to a floating schedule and at the same time feels more comfortable.
Structure everything you can write in your planner by prioritizing tasks by assigning symbols. For example:
Symbol A - primary tasks that must be performed in any conditions and under any circumstances (for example, paying taxes before such and such a date)
Symbol B - minor tasks, the completion of which is desirable (for example, to prepare a report for accounting)
Symbol C - tasks of tertiary importance, the completion of which is possible after the first two categories (for example, sort out documents on a table).
At the bottom of each page, after summing up the day, you can highlight a couple of lines for a short summary , heading them as "Achievement" or "Lesson".
Crossing out accomplishments at the end of the day heightens satisfaction, motivates, and encourages action. But if you want to be neat on the pages of your diary, limit yourself to ticking boxes or circling the task number.
Submitted 11 day(s) ago by Chris Wood
Submitted 16 day(s) ago by ellisleighj